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Employment (Updated 10/20/14)

Position Description: Executive Assistant, (Full Time)

Opens: 10/20/2014

Closing date: 11/2/14. Review will begin upon receipt of applications.

SCOPE OF EMPLOYMENT:

The Council of Presidents (COP) is a voluntary association of Washington’s six public baccalaureate institutions. COP strives to be a common voice for the public baccalaureate sector and the most respected and trusted resource for decision makers on issues affecting public higher education. The successful Executive Assistant candidate will become a member of a team that supports the mission and goals of the Council of Presidents. The position requires strong critical thinking and problem-solving skills and the ability to quickly compile and analyze information from a wide variety of sources. 
All COP employees are required to maintain a high degree of confidentiality, and must be able to work independently and consistently exercise sound professional judgment.

RESPONSIBILITIES:

Handle daily office business including scheduling, travel, event planning, and data entry. Sort mail, answer telephones, operate fax and photocopy machines and transmit accurate messages for a number of personnel. Under general supervision, and in cooperation with Council of Presidents’ staff, establish and follow office procedures, standards, priorities, and deadlines. Engage in frequent contacts with representatives from member institutions, partner education and governmental agencies and organizations, legislators and legislative staff, the executive branch, and business and industry leaders. Develop, modify and/or maintain data base management/office records, and filing systems. Perform other clerical and support duties as assigned.

LINE OF REPORTING:

This position will be supervised by the Executive Director. This position is exempt from the rules of classified staff.

MINIMUM QUALIFICATIONS:

Associate’s degree. Outstanding written and oral communication and organizational skills. Experience in meeting and event planning. Intermediate to advanced proficiency in Microsoft Outlook, Excel, and PowerPoint as well as other basic Microsoft applications and the Internet.

PREFERRED QUALIFICATIONS:

Preference given to job related experience in the legislative or executive branches of government, higher education, education or communications. Previous experience in office bookkeeping, web editing, social media and Adobe software a plus.

SALARY AND BENEFITS:

This position is an exempt position with the State of Washington and provides an opportunity to participate in all state employee benefits. Salary is commensurate with experience. The Council of Presidents is an Affirmative Action/Equal Opportunity Employer and committed to excellence through diversity. In compliance with the Americans with Disabilities Act, if accommodations are needed for the application process, please contact us as early as possible.

Please send a letter of interest, resume, and the names and contact information for three references to: copmail@cop.wsu.edu, subject line: Executive Assistant_"Your Last name". NO PHONE CALLS PLEASE.

 

 

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